ERP.PICS is a dedicated website classifying SAP ERP visuals (cheatsheets, flowcharts, process diagrams etc.) by system and process.

Picture Description

The flow diagram details the SAP ERP process for the procurement of external services, specifically focusing on how services are contracted and managed through various transaction codes (T-codes). The flowchart is systematically divided into multiple stages, starting from vendor and service setup to the approval and post-service processing including invoicing.

Process Breakdown with T-codes:

  1. Initial Setup:
    • Vendor BP (Business Partner) (T-code: BP): Set up or select a vendor business partner.
    • Service Master (T-code: AC03): Create or manage the master data for services to be procured.
    • Service Condition (T-code: ML33): Establish and manage conditions (like pricing) for the services.
  2. Service List and Specification:
    • Service List (T-code: AC06): Define and manage a list of services to be procured.
    • Model Service Specification (T-code: ML10): Specify the standards or models for the services.
    • MSS List (T-code: ML15): View or manage the Master Service Specifications list.
  3. Purchasing and Procurement:
  4. Service Execution and Verification:
    • Service Entry Sheet (T-code: ML81N): Document and verify the service provided against the PO.
    • PO Approval (T-code: ME29N): Final approval of the PO after services are entered and verified.
  5. Approval and Messaging:
    • Approval or Collective Release (T-code: ML85): Approve or release the service entry sheet collectively.
    • SES List Display (T-code: ML84): Display the list of all Service Entry Sheets.
    • Message Output for PO (T-code: ME9F): Generate output messages for the PO, such as reminders or confirmations.
  6. Documentation and Invoice Verification:
    • Message Output (T-code: ML83): Communicate or generate messages related to the service procurement process.
    • Material Document (T-code: MB51): Review or manage material documents created through the process.
    • Logistics Invoice Verification (T-code: MIRO): Perform final verification of the invoices submitted by the service provider against the services rendered as per the PO and service entry sheets.

This process ensures a thorough approach to managing external services in SAP, from the initial vendor setup through to the final financial reconciliations, providing a robust framework for outsourcing essential services.

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