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SAP Direct Consumption Procurement E2E Process Flowchart (for Consumables)

SAP Direct Consumption Procurement E2E Process Flowchart (for Consumables)

Picture Description

The flowchart outlines the SAP procurement process for consumable goods and services, detailing each stage from the creation of a purchase requisition (PR) to the final invoice receipt and payment processing. It describes the distinctive steps for goods and services, including approvals, goods receipt posting, service entry sheet approvals, and invoice verification.

SAP Procurement (Purchase) Process for Consumables:

  • PR for Consumable Goods/Service ๐Ÿ“: A purchase requisition is created without a material number, using a short text description.
  • Quotation for Procurement (RFQ) ๐Ÿ“Š: A request for quotation is obtained, leading to the generation of a purchase order (PO).
  • Purchase Order โœ…: The PO in SAP is subject to approval based on predefined parameters before issuance to the vendor.
  • Service Item? ๐Ÿค”: The process differentiates between goods and services.
    • For goods:
      • Receiving Material at Dock ๐Ÿšš: The goods are received at the designated dock.
      • Stock GR/IR (Goods Receipt/Invoice Receipt) ๐Ÿ“ฆ: Goods receipt is posted, which results in expense to a cost center.
      • Print GR Slip ๐Ÿงพ: A goods receipt slip is printed as proof of delivery.
    • For services:
      • Create/Approve Service Entry Sheet โœ๏ธ: A service entry sheet is created and approved instead of goods receipt.
  • Goods Receipt (For Goods) / Service Entry Sheet (For Services) ๐Ÿ“‘: The good or service is officially received in the system.
  • Invoice Receipt ๐Ÿ’ผ: The vendor’s invoice is received and verified against the PO and the goods receipt or service entry sheet.
  • GR/IR Vendor ๐Ÿฆ: This step is critical for reconciliation of goods receipt and invoice receipt for vendor payments.
  • AP-Accounts Payable ๐Ÿ’ฒ: Accounts payable is processed, completing the financial transaction.

This flowchart represents a typical SAP Materials Management (MM) module process for consumable purchasing, integrating various roles such as buyers, warehouse clerks, and accounts payable supervisors in a cohesive workflow.

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