ERP.PICS is a dedicated website classifying SAP ERP visuals (cheatsheets, flowcharts, process diagrams etc.) by system and process.

Picture Description

The flowchart outlines the Return to Vendor – GR Stock process within SAP ERP system. It starts with the need to return an item and ends with the vendor receiving the returned item and the buyer issuing a credit memo to transfer liability back to the vendor.

  • Need to Return Purchased Item ๐Ÿ”„: The process begins when there is a requirement to return an item due to rejection at Goods Receipt (GR) or by the customer.
  • Create Return PO and Confirmation ๐Ÿ“: The buyer creates a Return Purchase Order (PO) in the SAP system, marking it with a return flag to differentiate from standard POs. This Return PO is confirmed and the information is sent to the vendor.
  • Delivery Due List for POs – Return Delivery โฐ: The shipping department receives a notification for the delivery due list specific to return deliveries.
  • Stock Movement โ†”๏ธ: The item is then moved from the stock in preparation for the return.
  • Delivery Pick List ๐Ÿ“‹: A delivery pick list is created for the item(s) to be returned.
  • Generate Transfer Order โžก๏ธ: A transfer order is generated for the physical movement of the item(s).
  • Inventory GR/IR ๐Ÿ“ฆ: The inventory movement is recorded in the system, affecting the Goods Receipt/Invoice Receipt (GR/IR).
  • Post Goods Issue โž–: The goods issue is posted which indicates that the item(s) have left the inventory.
  • Vendor receives material ๐Ÿšš: The vendor receives the returned item(s) along with the delivery note.
  • Manual Review of Pending Credits โœ๏ธ: There is a manual review process for any pending credits that are due.
  • Credit Memo ๐Ÿงพ: A credit memo is generated after the return is completed, which officially transfers the liability for the returned item(s) back to the vendor.

This flowchart is critical for handling situations where items must be returned to the vendor, such as when materials are rejected due to poor quality. It enables the efficient management of the return process, ensuring proper stock handling and financial adjustments with the vendor.

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