ERP.PICS is a dedicated website classifying SAP ERP visuals (cheatsheets, flowcharts, process diagrams etc.) by system and process.

Picture Description

The flowchart depicts the process for handling non-PO based invoices in SAP S/4HANA. It outlines the key steps and interactions between the materials management and accounts department, along with the associated transactional data.

Process Flow

  1. Initiate Non-PO Procurement ๐Ÿš€: The user identifies the need for a service or material and initiates the non-PO procurement process.
  2. Receipt of Material/Service ๐Ÿ“ฆ: The user department receives the material or service and acknowledges the receipt.
  3. Receipt of Invoice and Forward to Accounts with Approval ๐Ÿ“ง: The invoice is received from the vendor and forwarded to the accounts department with the necessary approvals.
  4. Invoice Booking๐Ÿงพ: The accounts department books the invoice using the standard AP functionality in SAP. The invoice is booked against an expense GL (Tcode FB60).
    • Note: Finance department can directly book the invoice through FI AP functionality, but it is recommended to keep this practice to a minimum.
  5. Authorization for Payment โœ…: The payment is authorized and processed using the relevant SAP T-codes. (Tcode F-53/F-58/F110)
  6. Payment Generation ๐Ÿ’ต: The net amount is paid to the vendor, completing the non-PO based invoice process.

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