This flowchart depicts a process for creating a purchase order (PO)-based invoice in SAP S/4HANA Finance Accounts Payable (FI-AP) for domestic procurement. It illustrates the various departments involved and the accounting entries generated at each stage.
Process Flow steps shown in Flowchart:
- Purchase Order Creation 📝: The purchase department creates a purchase order (PO) for the required goods.
- Advance Payment (Optional) 💵: If applicable, an advance payment can be made to the supplier. This is reflected in an accounting entry debiting the supplier advance account and crediting the bank account.
- Goods Receipt (GR) 📦: The store department receives the goods and performs a goods receipt (GR) against the PO. During the GR process, the invoice receipt number and quantity received are entered.
- Invoice Receipt 🧾: The invoice is received from the supplier.
- Invoice Verification: The account department verifies the invoice by comparing it to the PO and GR information. This ensures a three-way match of quantity, price, and description.
- Invoice Type Determination: After receiving the invoice, the account department determines the invoice type based on its contents:
- Original Material Invoice: This is the most common scenario where the invoice reflects the agreed-upon price for the materials listed in the PO.
- Planned Delivery Cost Invoice: This scenario deals with invoices for planned delivery costs, such as pre-agreed transportation charges, that were included in the PO.
- Unplanned Delivery Cost Invoice: This scenario pertains to invoices for unforeseen delivery costs not included in the PO, such as additional transportation fees.
