This flowchart illustrates a typical purchase process in SAP Business One (B1). The procurement starts with the identification of a need, which can trigger either a local or import procurement process.

Here’s a breakdown of the flowchart:

• Local procurement: If the good is available locally, a purchase requisition is drafted and submitted for approval. Once approved, a purchase order is issued to the supplier.
• Import procurement: If the good needs to be imported, the process is more complex and involves additional steps like requesting quotations from multiple suppliers, comparing them, and potentially obtaining additional approvals.

Process Flow for Local Procurement in SAP B1:

1. Minimum Stock Level Alert (2a): The process can be initiated by a minimum stock level alert within SAP B1.
2. Purchase Requisition (Draft): A user initiates a purchase requisition for an item that is out of stock.
3. Purchase Request Approval (3): The purchase request is routed for approval based on the predefined approval matrix.
4. Document Approval (4): The approver approves or rejects the purchase request. In case of rejection, it is returned to the originator.
5. Purchase Requisition (Final): The originator commits the approved purchase requisition in SAP B1.
6. Purchase Request (5A): The purchase requisition can be printed and filed if required.
7. Alert Purchasing Dept. (6): Once the purchase request is committed, the purchasing department receives an alert to start the procurement process.
8. Quotations from Suppliers (7): Suppliers submit quotations for the requested items after receiving purchase requests.
9. Purchase Quotations (Optional): Quotations can be captured in SAP B1.
10. Purchase Quotation Comparison Report (9): When all quotations are received, the purchase comparison report can be executed to compare them based on factors like cost and date.
11. Purchase Order (Draft): A purchase order is created based on the selected quotation.
12. Document Approval (11): The purchase order undergoes approval.
13. Purchase Order (Final): The originator adds the approved purchase order to SAP B1.
14. Purchase Order (12A): The purchase order is printed and issued to the supplier.
15. Advance Payment Required? (13): For some suppliers, an advance payment may be needed before delivery.
16. Incoming Payment Process (14): If an advance payment is required, an incoming payment on account is created against the supplier.
17. Receive Shipment/Services (15): The company receives the goods or services ordered.
18. GRPO (16): A Goods Received Purchase Order (GRPO) document is created to post the goods received in SAP B1.
19. GRPO (Optional): The GRPO can be printed.
20. Landed Costs Applicable? (17): If the items were imported, landed costs may apply.
21. Landed Cost (18): A landed cost document is created to book the additional costs.
22. Landed Cost Invoice (19): An invoice is raised to pay the suppliers who provided the landed cost services.
23. Supplier AP Invoice (20): The supplier invoice, based on the GRPO is added to SAP B1.
24. AP Invoice (Optional): The AP invoice can be printed.
25. Payment Process (21): The supplier is paid when the invoice is due.

Process Flow for Import Procurement in SAP B1:

Import procurements follow the same steps as local procurement, with the addition of a specific task for marine cover note application after issuing the purchase order to the supplier.