The flowchart illustrates the manual payment process in SAP, offering two main options for processing outgoing payments: with or without printouts (such as cheques).

Below is a breakdown of process steps for flowchart image:

1. Manual Payment Process Initiation: The process begins with the decision to make a manual payment.
2. Manual Invoice Selection and Document Preparation
   • Accounting staff performs the following tasks:
     • Determines which vendors to pay
     • Analyzes invoices due for payment
     • Seeks approval from relevant accounting personnel
   • Alternatively, staff can use SAP to list invoices due for payment and begin manual payment preparation.
3. Payment Posting
   • Option 1: Without Print Form (F-53)
     • Used for payments not requiring printed output (e.g., cash payments, electronic transfers)
     • Posted using SAP transaction code F-53
   • Option 2: With Print Form (F-58)
     • Used for payments requiring printed cheques
     • Posted using SAP transaction code F-58
4. Cheque Generation
   • Option 1: Manual Cheques to Be Written
     • For payments posted without print form
   • Option 2: System Automatically Generate Cheques
     • For payments posted with print form

Additional Notes

• Cash Discounts: Can be posted by entering discount rates during manual payment.
• Partial Payments:
  • Can be performed using “partial payment” or “residual payment” transactions.
  • For partial payments, selected open items are not cleared.
  • The partial payment is posted to the vendor account with an invoice reference, allowing future linking.
  • Residual Payments: When posting as a residual item, the original payable (open item) is cleared automatically.

📚Useful resources for Vendor Payment Process in SAP FI:

• How to post customer and vendor invoices in SAP S/4HANA Financial Accounting (FI) -💡Video Tutorial
• Vendor Invoice Booking and Payment in SAP FI – 📄PDF Document