SAP FI-AP Non-PO Based Invoice Process Flowchart

The flowchart depicts the process for handling non-PO based invoices in SAP S/4HANA. It outlines the key steps and interactions between the materials management and accounts department, along with the associated transactional data.

Process Flow

1. Initiate Non-PO Procurement 🚀: The user identifies the need for a service or material and initiates the non-PO procurement process.
2. Receipt of Material/Service 📦: The user department receives the material or service and acknowledges the receipt.
3. Receipt of Invoice and Forward to Accounts with Approval 📧: The invoice is received from the vendor and forwarded to the accounts department with the necessary approvals.
4. Invoice Booking🧾: The accounts department books the invoice using the standard AP functionality in SAP. The invoice is booked against an expense GL (Tcode FB60).
   • Note: Finance department can directly book the invoice through FI AP functionality, but it is recommended to keep this practice to a minimum.
5. Authorization for Payment ✅: The payment is authorized and processed using the relevant SAP T-codes. (Tcode F-53/F-58/F110)
6. Payment Generation 💵: The net amount is paid to the vendor, completing the non-PO based invoice process.