This process flowchart illustrates a sample “To-Be” process for Material/Service Code Creation in SAP MM (P2P), focusing on how new codes are requested, verified, and created within the system. Here’s a step-by-step breakdown of the process:
- Process Initiation:
- Requestor’s Need: The process is triggered when a requestor identifies the need for a new material or service code.
- HSN/SAC Code Submission: The requestor provides the HSN/SAC code (based on the vendor’s quotation) and initiates a new material/service code request through:
- “Product Creation System” for the Engineering Division (ED) only.
- “Workflow for other than ED” for all other Lines of Business (LOBs).
- Verification by MDM Team:
- Validation of Material Code: The MDM (Master Data Management) Team verifies the inputs from the requestor and checks if the material code already exists in SAP to avoid duplication.
- Decision Point – Code Existence:
- Non-Existence (Not OK Path): If the material code does not exist, the MDM Team proceeds to create the new material/service code in SAP.
- Existence (OK Path): If the material code already exists, the MDM Team updates the system by inputting the HSN/SAC code against the existing material description (as per vendor’s quotation).
- Completion:
- Code Notification: The MDM Team communicates the new or updated material/service code to the original requestor.
- Purchase Requisition Creation: The requestor uses the received material/service code to create a Purchase Requisition in SAP.
- Process Termination: The process concludes successfully with the creation of the Purchase Requisition, ready for subsequent procurement activities.
This structured approach ensures that the creation and update of material/service codes are managed efficiently, aligning with organizational needs and ensuring data integrity within SAP’s ERP system.
