The flowchart illustrates the General Maintenance Order process for Stock & Non-Stock Material within an SAP system, covering various integrated modules like PM (Plant Maintenance), MM (Materials Management), and FICO (Financial Accounting & Controlling). Below is a detailed breakdown of the flowchart’s steps:
🛠️ Plant Maintenance (PM) Activities
- Create General Notification (Transaction Code: IW21): A general notification is created to document the maintenance need.
- Analyze the Maintenance & Check Machine Condition: The maintenance team analyzes the situation to determine the required actions. Technicians assess the condition of the machine.
- If Any Spares Required? (Yes/No): A decision is made on whether spare parts are needed:
- Yes: Proceed to determine if the spares are available in stock.
- No: If no spares are required, the notification downtime is updated, and the notification is closed.
- Create General Maintenance Order (Transaction Code: IW31): A general maintenance order is created based on the analysis.
- Maintenance Order Planning for Spares: Planning for the required spares begins.
- Spares Available? (Yes/No): A decision is made on whether the spares are available from the store:
- Yes: If available, a Reservation Number for the stock item is generated (handled within IW32 or via the MIGO transaction).
- No: If not available, a Purchase Requisition (PR) for Non-Stock Item is created.
- Time & Completion Confirmation (Transaction: IW41): After the MM related actions (material use from stock), work time is recorded and confirmed for task completion.
- Technical Completion (Transaction: IW32): Maintenance order is marked as technically completed.
📦 Materials Management (MM) Actions
- Goods Issue Process for Stock Material (Transaction Code: MIGO): The goods issue process is triggered for stock items. This step is activated when spares available in store and reserved for maintenance order.
- Convert Non-Stock PR to Purchase Order for Non-Stock Material (Transaction Code: ME21N): The non-stock purchase requisition is converted into a purchase order. The related purchase requisition is triggered when no spare parts are available to use in maintenance order.
- Goods Receipt Process for Non-Stock Material (Transaction Code: MIGO): The goods receipt process is carried out for received materials which is triggered for the Purchase Order of non-stock material.
💰 Finance/Controlling (FICO) Steps
- Invoice Verification (Transaction: MIRO): Process vendor invoices for purchased materials.
- Settlement for Order (Transaction: KO88): Settle costs associated with the maintenance order.
🔗 Key Integration Points:
- PM to MM: Material requirements trigger goods issue or purchase processes.
- MM to FICO: Material movements and purchases initiate financial transactions.
- PM to FICO: Completed maintenance orders are settled in the controlling module.
📚 Related SAP Documentation:
- SAP PM End User Manuals Collection
- SAP PM Breakdown Maintenance Guide
- SAP PM Manual: Corrective Maintenance Process
This description effectively demonstrates the cross-module integration in SAP for managing maintenance orders, emphasizing the importance of coordinated processes across different functional areas while providing relevant transaction codes for key steps.
